Central Secure Storage
Store institution, student and staff documents in a single protected repository.
Strategic Capabilities
Document Management
Keep institution and student documents in one secure place instead of cupboards and shared folders. Office staff find files quickly, and administrators decide exactly who can view, download or share each one.
- Central, secure storage
- Folders, tags and search
- Controlled sharing and access
Live
Strategic
Document Management
Central Secure Storage
Store institution, student and staff documents in a single protected repository.
Folders and Categories
Tags and Labels
Quick Search
Locate a document by its name, tag or the record it belongs to.
Access Permissions
Decide who can view, upload, download or delete each folder or file.
What You Get
Built to make Document Management simple
Store, organise and share institution and student documents securely in one place.
01
Find Any Document Without Searching Cupboards
Folders, tags and search put certificates, circulars and records a few clicks away.
- Organised folders by category
- Tags for quick filtering
- Search by name or tag
Document Management
Strategic Capabilities
- Central Secure StorageStore institution, student and staff documents in a single protected repository.
- Folders and CategoriesOrganise files into folders that match how your office already works.
- Tags and LabelsAdd tags so related documents can be grouped and found across folders.
02
Share Only with the People Who Need It
Access rules keep sensitive records private while still letting the right staff and families see what they should.
- Role-based access rules
- View or download permissions
- Controlled sharing with others
Document Management
Strategic Capabilities
- Tags and LabelsAdd tags so related documents can be grouped and found across folders.
- Quick SearchLocate a document by its name, tag or the record it belongs to.
- Access PermissionsDecide who can view, upload, download or delete each folder or file.
03
Keep Every Student File Complete
Documents attach to the student or staff record, so nothing gets lost when people move between classes or years.
- Linked to student and staff records
- Upload scans and digital files
- One place for admission papers
Document Management
Strategic Capabilities
- Access PermissionsDecide who can view, upload, download or delete each folder or file.
- Controlled SharingShare a document with selected staff or families without opening up everything else.
- Attach to RecordsLink documents to student, staff or admission records for a complete profile.
Key Capabilities
What you can do with Document Management
Everything inside Document Management, ready to use from day one.
Folders and Categories
Organise files into folders that match how your office already works.
Tags and Labels
Add tags so related documents can be grouped and found across folders.
Quick Search
Locate a document by its name, tag or the record it belongs to.
Access Permissions
Decide who can view, upload, download or delete each folder or file.
Controlled Sharing
Share a document with selected staff or families without opening up everything else.
Attach to Records
Link documents to student, staff or admission records for a complete profile.
Scan and Upload
Upload scanned papers and digital files in common formats for safe keeping.
Before & After
See what Document Management changes at your institution
Before vs. after adding Document Management to EduVision Pro.
- 1
Digital and Searchable
SolvedDocuments are stored online and found through folders, tags and search.
- 2
Safely Kept
SolvedFiles stay in one protected repository, ready whenever required.
- 3
Access You Control
SolvedPermissions decide who can view or share each document.
- 4
Complete Records
SolvedDocuments are linked to the student or staff profile so gaps are easy to see.
FAQ
Document Management questions answered
Not seeing your question? Ask our team during a demo and we will walk you through it.
Request a DemoWhat types of files can we store?
You can store common document and image formats such as PDFs, scanned copies and photos. Our team can confirm the full list for your setup.
Can we control who sees a document?
Yes. Permissions can be set by role and by folder, so sensitive records such as staff files stay restricted.
Can we upload our existing scanned records?
Yes. Existing scans can be uploaded in bulk and organised into folders during setup.
Are documents linked to student records?
Yes. Documents can be attached to a student or staff profile so everything about a person is in one place.
Can parents access their child’s documents?
Where you choose to share them, documents such as certificates and reports can be made available to parents through their login.
Built For You
One platform, every kind of institution
Document Management adapts to the way your institution works.
Works Together
Related features
Every module shares the same student and staff record, so nothing is entered twice.
Let's Build a
Brighter Future Together
Partner with EduVision to simplify education, empower people and create lasting impact for your institution.