Eligibility Checks
Check graduating students against your academic and fee clearance rules.
Strategic Capabilities
Convocation Management
Plan convocation from eligibility to certificate without juggling spreadsheets. Examination and administration teams can confirm who qualifies, manage registration and seating, and issue degrees and certificates in an organised way.
- Eligibility checks and registration
- Seating and ceremony planning
- Degree and certificate issue
Live
Strategic
Convocation Management
Eligibility Checks
Check graduating students against your academic and fee clearance rules.
Online Registration
Registration Tracking
Seating Plan
Allocate seats for graduates and guests according to the ceremony layout.
Ceremony Planning
Organise the lists and details needed for the ceremony in one place.
What You Get
Built to make Convocation Management simple
Plan convocation — eligibility, registration, seating and certificates — without spreadsheets.
01
Know Exactly Who Is Eligible
Eligibility checks draw on the academic record, so graduating lists are built from the same data as results.
- Eligibility rules applied to records
- Clear lists of eligible students
- Pending cases flagged for review
Convocation Management
Strategic Capabilities
- Eligibility ChecksCheck graduating students against your academic and fee clearance rules.
- Online RegistrationLet eligible students register for convocation through their login.
- Registration TrackingSee who has registered, who is pending and who needs a reminder.
02
Run Registration and Seating Smoothly
Graduates register online and seating is planned in the system, so the ceremony day is less chaotic.
- Online convocation registration
- Seating and guest planning
- Attendance confirmation
Convocation Management
Strategic Capabilities
- Registration TrackingSee who has registered, who is pending and who needs a reminder.
- Seating PlanAllocate seats for graduates and guests according to the ceremony layout.
- Ceremony PlanningOrganise the lists and details needed for the ceremony in one place.
03
Issue Degrees and Certificates in an Orderly Way
Certificate details come from the student record, which reduces typing mistakes on important documents.
- Degree and certificate details from records
- Issue status tracking
- Records kept for later reference
Convocation Management
Strategic Capabilities
- Ceremony PlanningOrganise the lists and details needed for the ceremony in one place.
- Degree RecordsPrepare degree and certificate details directly from each student’s record.
- Certificate Issue TrackingMark certificates as prepared, issued or collected so none are missed.
Key Capabilities
What you can do with Convocation Management
Everything inside Convocation Management, ready to use from day one.
Online Registration
Let eligible students register for convocation through their login.
Registration Tracking
See who has registered, who is pending and who needs a reminder.
Seating Plan
Allocate seats for graduates and guests according to the ceremony layout.
Ceremony Planning
Organise the lists and details needed for the ceremony in one place.
Degree Records
Prepare degree and certificate details directly from each student’s record.
Certificate Issue Tracking
Mark certificates as prepared, issued or collected so none are missed.
Lists and Reports
Generate graduate lists and summaries for the office and the stage team.
Before & After
See what Convocation Management changes at your institution
Before vs. after adding Convocation Management to EduVision Pro.
- 1
Checks from Records
SolvedEligibility comes from the academic and fee records already in the system.
- 2
One Registration List
SolvedStudents register online and the office sees a single, current list.
- 3
Planned in the System
SolvedSeating is allocated and updated in one place.
- 4
Details from the Record
SolvedCertificate information is drawn from verified student data.
FAQ
Convocation Management questions answered
Not seeing your question? Ask our team during a demo and we will walk you through it.
Request a DemoHow is eligibility decided?
You define the rules, such as completed results and cleared dues, and the module applies them to each student’s record.
Can students register themselves?
Yes. Eligible students can register through their login, and the office tracks registrations in one list.
Can we handle guests and seating?
Yes. Seating can be planned for graduates and, where needed, guests, according to your venue arrangement.
Can we use our own certificate format?
Certificate details come from the student record. Please speak to our team about matching your institution’s format.
Is this useful for schools as well as colleges?
It is most useful for colleges and universities, but schools holding graduation or annual-day ceremonies can use the planning features too.
Built For You
One platform, every kind of institution
Convocation Management adapts to the way your institution works.
Works Together
Related features
Every module shares the same student and staff record, so nothing is entered twice.
Let's Build a
Brighter Future Together
Partner with EduVision to simplify education, empower people and create lasting impact for your institution.